CLUB CONSTITUTION
1. Name of organisation
The Shipley Bantams Supporters and Travel Club
2. Aims
It is the intention of our club to promote positive support for Bradford City Football Club and support for other fund raising groups by donations sanctioned by the committee and members
3. Members
Who can be a member?
Anyone who wishes to join the organisation and supports the aims of the group
Their details will be kept on a membership list, that list will be a confidential document held by committee members only
Will there be a membership fee?
There will be a single membership and a family membership
The family membership will consist of up to four people from the same family
A charge will be made for membership and will be determined by a majority vote at any Annual General Meeting
The membership fee will last for 12 month from 1st June till May 31st
This can be paid in cash, cheque or bank transfer
How can people join?
By email stating their name, address, contact details and date of birth
By filling in a membership form
Ceasing to be a member
When a member fails to renew their membership they shall no longer be a member of the club
When the committee members deem a members behaviour to be detrimental to the aims of the club
4. Equal opportunities
The club welcome all members regardless of their age, sex, race, colour, sexual orientation or disability
Any special requests regarding requirements for travel must be made to the travel club chairman before each trip (eg wheelchairs and other aids required by passengers)
5. Committee and officers
The committee
The committee will consist of an elected member to the following office:
Travel Club Chairman - duties to arrange and run coach travel
Social Club Chairman - duties to arrange fund raising functions
Secretary and Treasurer - duties to keep financial records and general matters
Each committee member will be elected at the clubs Annual General Meeting
The committee may also invite other people to serve on the committee (known as co-opting) they will be members of the club
6. Annual General Meeting
An Annual General Meeting will be held every year between the start of July and the end of September
The meeting will have reports on the activities of the previous year
Discuss plans for the coming year
The meeting will also elect the committee and make changes to the constitution
The members will be notified of the date, time and venue of the AGM at least 3 weeks in advance
Members will hold one vote at the AGM
Nominations for the committee can be made in advance or taken on the day of the meeting
The quorum of the AGM shall be 10% of fully paid up members.
Committee meetings will consist of the elected committee members only
These meetings will take place when matters arise that need discussion.
Special General Meetings
Any member can request a Special General Meeting where important matters need to be put before the whole membership, such as an amendment to the constitution, they can usually be called by the committee or requested by members.
The members will be notified of the date, time and venue of the SGM at least 2 weeks in advance
Members will hold one vote at the SGM
The quorum shall be 20 members
7. Rules of procedure
How do the committee make decisions
By consensus after discussing an idea and try to find a solution that is satisfactory to everybody present
By a show of hands on matters discussed at any AGM or SGM
How a meeting will run
The chairman of the meeting will state:
Raise a hand to speak
Do not interrupt someone speaking
All voting will be by show of hands
Only matters relevant to the agenda will be discussed
The chairman of the meeting shall have a casting vote if there are an equal number of votes cast on each side, the chair shall have an additional vote
Timing of meetings
No meeting shall last more that 90 minutes
8. Finances
How we look after finances
All monies collected shall be paid into our bank account at regular intervals
A record of all monies collected and paid out shall be kept by the treasurer
Any cheque shall require the signature of any two committee members, one of which must be the treasurer
The treasurer must present records of the finances when required by any member
An annual statement of accounts shall be presented to the Annual General Meeting
All monies raised by the club will be spent solely on the objects laid out in the constitution
9. Changes to the Constitution
How we make changes?
Any change to the constitution shall be at an AGM
Any proposed change in the constitution should be notified to the membership 3 weeks prior to the meeting
Any change to the constitution should be by a 2/3rd majority
How the club will close down
If a meeting, by simple majority, decides that it is necessary to close down the group it may call a Special General Meeting to do so, the sole business of this meeting will be to dissolve the group.
The members will be notified of the date, time and venue of the SGM at least 2 weeks in advance
If it is agreed to dissolve the group all remaining money and other assets, once outstanding debts have been paid will be donated to selected local charitable organisations
The organisations to be agreed at the meeting which agrees the dissolution
LINKS
Bradford City Disability FC
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